How To Change The Ownership Of A Google Doc

If your affiliation with Chocolate-brown is catastrophe or irresolute, we recommend transfering ownership of important documents in advance of the termination of your account.

Recommendation for Departments

If your section has a shared mailbox (e.g., psychoceramics_department@brown.edu), a good practice is to brand this account the possessor of all important department documents. This way, they will non be dependent upon an individual's business relationship.

Transfer Buying of a Single Document

In the document'due south sharing settings:

Go to the document's sharing settings
Get-go make the desired owner an Editor (if they are not already)
Save
Change their role to Owner

Detailed Instructions are available in the Google support article: Transfer File Buying

Transfer Ownership of Multiple Documents

From your document list at http://drive.google.com, select multiple documents y'all'd similar to transfer. You can practise this the aforementioned way equally you'd select multiple files on your computer:

To select several documents in a row, click the start, then hold downwardly shift, and click the terminal one in the list.
To select documents that are non side by side to ane another, click the first, then agree down Control (Windows) or Command (Mac) every bit you select additional documents.

One time you've selected the desired documents, click the share icon at the superlative (person with a plus sign) or right click the files and choose Share. As with an individual certificate, first make your colleague an Editor, and then yous will be able to switch their office to Possessor as described in the Single Document section above.

To more than easily find all files You own, use the avant-garde search in Drive by clicking on the little triangle on the right inside corner of the search box. Yous will see an option "owned past me".

Transfer Ownership from an Employee No Longer at Chocolate-brown

Within a limited time, CIS can reassign ownership of documents from an ex-employee to a supervisor in the aforementioned department. For asking instructions, run across the Emergency Access Policy. After the employee leaves Brown:

Immediately, their Google account is marked as 'suspended' so they can no longer log into it
After half-dozen months, their Google account is renamed to qdelete-(email accost), e.k. qdelete-Josiah_Carberry@brown.edu

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